Operations Associate (Remote)

What they're looking for

Operations generalist with 0-3 years of experience in an administrative, operations, finance, or project coordination role, with a bachelor's degree (or as a recent graduate), who is highly organized. The team wants a versatile, resourceful operator who thinks creatively - not someone whose background is specialized in one single domain.

What you'll do

• Keep records accurate and organized across Google Drive, Notion, and archives, with timely updates and version control
• Take ownership of accounts payable/receivable support, including invoice processing, tracking, reconciliations, and follow-ups
• Work closely with the COO, Operations Managers, and Chief of Staff to maintain contract and compliance document workflows
• Prepare reports, spreadsheets, and briefing notes that keep leadership informed and day-to-day operations running smoothly
• Help administer tools and systems (Google Workspace, accounts, and licenses) and monitor shared inboxes as needed
• Contribute to process improvements and special projects from start to finish, working across teams to expand what the ops team can deliver

Key requirements

• 0-3 years of experience in an administrative, operations, finance, or project coordination role
• Bachelor's degree (or recent graduate)
• Track record of closing loops and keeping details accurate
• Must work on a US Eastern Time (ET) schedule

Preferred qualifications

• Experience with accounts payable/receivable and bookkeeping workflows

Role details

• Fully remote; candidates must work on a US Eastern Time (ET) schedule
• Works closely with the COO, Operations Managers, and Chief of Staff
• A versatile generalist is wanted, not someone specialized in one single domain
• Highly organized and detail-accurate, closing loops reliably
• Fast-moving startup where priorities shift

Tech stack

Notion